Event Management Form

Event Management
434 CURRY STUDENT CENTER
http://www.northeastern.edu/eventvenues/

Submit this Event Management Form

to coordinate the logistics of your major-venue events

with the Event Management department.

 PLEASE CLICK ON THE LINKS FOR THE VENUE INFORMATION PACKETS BELOW.

Blackman Auditorium, Fenway Center, Afterhours,

the Curry Student Center Ballroom,

CSC McLeod Suites (318-320-322, 318-320, 320-322),

CSC West Addition, CSC Indoor Quad

 

Please note that this form is not a reservation request form;

to request a reservation of the major event venues listed above,

you must contact the Center for Student Involvement Scheduling Office:

617-373-2632, cscreservations@neu.edu, 434 Curry Student Center.

 

Once you’ve received a Scheduling Notification email

from the Center for Student Involvement Scheduling Office

verifying your major-venue reservation,

please submit this Event Management Form as soon as possible

(preferably four weeks before the event)

to begin the process of logistical coordination.

 

Failure to complete this Event Management Form

may result in forfeiture of your reservation and staffing fees may be charged.

 

To cancel a major-venue reservation,

you must email cscreservations@neu.edu;

cancellations within 2 weeks of a reservation’s scheduled event date

may result in fees to your organization,

as outlined in each major venue’s Venue Information Packet.

 

For a complete, up-to-date account of all major-venue policies,

including those relating to fees,

click the venue names above

to download each major venue’s Venue Information Packet.

 

EVENT VENUE

calendar

CLIENT INFORMATION

Note: Your event will not be confirmed without an NU budget number. It should be a six digit number.

BUILDING SERVICES INFORMATION

Please note: Booking events in the West Addition or it's mezzanine before 7pm on weekdays requires special permission and at least 2 weeks notice, as per agreement with the Food Court.
* Maximum 130 chairs
* Maximum 200 chairs
 FloorStageLanding
Chairs
* Maximum 300 chairs on the Floor; 30 chairs on the Stage; 9 chairs on the Landing (the small area outside the Ballroom)
The following can be added to West Addition setup at no additional cost:
 FloorStage
Chairs
* Maximum 300 chairs
On StageInner Lobby
6’ x 30” rectangular tables
** No tables may be set up in the Ell Hall lobby.  
 StageInner Lobby
Chairs
* Maximum 35 chairs on the Stage; 6 chairs in the Lobby 
The items below can be setup on the floor and also the stage.  If you would like items set up on the stage, please describe your request in the notes below.
Maximum 270 chairs in the Audience area and 50 chairs on the Stage (FC) *
 AudienceStage
Chairs

Dressing Rooms:

There are up to three small dressing rooms and a green room that can be used by performers. Each dressing room is equipped with a full bathroom, including shower, however only dressing room #3 is automatically assigned with a reservation in Blackman. If more dressing rooms or the green room are needed, you must provide a separate request to Event Management via email to eventoperations@neu.edu at least two weeks in advance.  The dimensions of Dressing Room 3 are 12.5’ by 8.5’ and it holds 1-5 people approximately. 

AV INFORMATION

What visual equipment will you need?
You must bring a VGA or HDMI adaptor if you’re bringing a Mac to hook up to a projector.
McLeod Suites has VGA only (no HDMI available).

What audio equipment will you need?
 *
Handheld Lapel
Wireless Microphone
*Please note that there are only 4 tansmitters available for wireless microphones, the total amount of wireless handheld and lapel microhpones shouldn't exceed the amount of 4 transmitters.
 *
Handheld Lapel
Wireless Microphone
*Please note that there are only 8 tansmitters available for wireless microphones, the total amount of wireless handheld and lapel microhpones shouldn't exceed the amount of 8 transmitters.
 *
Handheld Lapel
Wireless Microphone
 *
Handheld Lapel
Wireless Microphone
*Please note that there are only 3 tansmitters available for wireless microphones, the total amount of wireless handheld and lapel microhpones shouldn't exceed the amount of 3 transmitters.
 *
Handheld Lapel
Wireless Microphone
 *
Handheld Lapel
Wireless Microphone
*Please note that there are only 2 tansmitters available for wireless microphones, the total amount of wireless handheld and lapel microhpones shouldn't exceed the amount of 2 transmitters.
Audio and video confidence monitors can also be requested to be available to help presenters during the event.

Audio monitors can also be requested to be available to help presenters during the event.

afterHOURS is equipped with a basic backline for student musical performances/open mics/variety shows, etc. The venue has a bass amplifier, a guitar amplifier and a full drum set complete with cymbals and hardware. Please select the items you are requesting. Note: These items are not advised for a backline for national acts (please see your program manager to make arrangements in those instances).
 

CATERING INFORMATION

Rebecca’s Catering is the primary onsite catering service for the university, handling all of the catering duties, including tablecloths, for all Event Management Venues.  To initiate a request or access more information on food and linen prices please call 617-373-2479.

CASH COLLECTION and/or MEET AND GREET INFORMATION

I have read and agree to follow the guidelines as listed in the Venue Information Packet (V.I.P.) as well as University policies and the laws of the Commonwealth of Massachusetts.  I also understand that it is my responsibility to share this information with my group.  I understand that if I don’t follow these rules, there may be disciplinary sanctions against me and my group. *