Request for Disclosure of Public Records

The City of Ellensburg is committed to responding to all requests for identifiable public records in a timely manner. To make a Request for Disclosure of Public Records including an Ellensburg Police Department (EPD) report, manual or other city record, complete the following form.

Submit this form one of the following ways:

• Complete and submit this form online.
• Print and complete this form then mail, fax or hand deliver to either EPD or City Hall.

For EPD requests, complete and mail or hand deliver to: 100 N. Pearl St., Ellensburg, WA 98926.
Requests other than EPD may be mailed or hand delivered to: 501 N. Anderson St., Ellensburg, WA 98926.

Walk-in requests are welcome at City Hall or the Ellensburg Police Department, location dependent on your records request, during business hours, Monday-Friday 8 AM – 5 PM.

COST FOR PUBLIC RECORDS
There is no fee for inspecting public records. Should you wish to receive copies of records, the fees are as follows:
• Printed copies - $.15 per page (Per RCW 42.56.120)
• Other media such as disks will cost $1.00 per disk.

Payments by cash, check or money order only (no credit cards) payable to the “City of Ellensburg”.

RESPONSE FOR REQUESTS
You will receive a reply to your request within five business days of receipt of the request to:
• Make the records available for inspection or copying.
• Provide a reasonable estimate when records will be available.
• Contact requestor to request clarification.
• Deny the request citing the reason for denial.

Any records or portion of records that are exempt from disclosure will be withheld or redacted. We will specify the exemption that applies to any documents withheld or redaction made.

Common exemptions: See RCW 42.56 , RCW 10.97, RCW 13.50, RCW 46.52

Records Index - There is no single index of City records. The City of Ellensburg has determined that maintaining a central index of City records is unduly burdensome, costly, and would interfere with City police operations due to the number and complexity of records generated as a result of the wide range of police activities.

REQUESTED BY

First Name

Last Name

Street Address

Address Line 2

City

State

Zip Code

Phone Number

Alternate Phone Number

Fax number

Email Address

Records Request Information

This records request is for *

General city records, other than Police

Police records

Building and Planning

GIS/Mapping Services

For records requests OTHER THAN POLICE, complete the following information, then proceed to "How I'd like to receive the information in my records request".

Title of Record

Date of Record

Please describe the records you are requesting

FOR POLICE RECORDS REQUESTS, supply answers to the following:

Date of Incident

Time of Incident

Case No.

Location of Incident

Investigating Officer

Person (s) Involved

Any additional information

Preferred format for how I want to receive the records requested

Let us know how you would like us to fulfill your records request. Select one of the options listed below *

Paper Copy (Per RCW 42.56.120 a fee of $0.15/page is charged for copies)

Email me the information at the email address provided above

CD mailed. I understand the CD cost is $1 plus postage

CD for pickup. I understand the cost is $1

Fax information to me

I'd like to schedule an appointment to view the records

Please be advised records are released pursuant to public records dissemination statues, including RCW 10.97; 13.50; 42.56; and other applicable statues and guidelines.

By submitting this form, you certify that any lists of individuals obtained through this request for public records will not be used for commercial purposes.

Questions or concerns about the City's compliance with public records disclosure requirements should be directed to the Public Records Officer at (509) 962-7259.

If I have requested a list of Individuals, I certify that the information obtained through this public disclosure request will not be used for commercial purposes. RCW 42.56.070(8). *

Yes

Once your form is complete, you have the option to stop here, and print the form then fax, US mail or hand deliver to the City of Ellensburg as indicated previously; or you can proceed to the submit your completed record request by pressing the submit button below.