Event Notification Form

We're excited that you are planning an event!

Girl Scouts of Northern Califonia is here to support your service unit or event as you plan. In preparation for your event, we need to gather some information from you so that:

Participants are safe
Adults are protected from liability
We can find you in case of emergency

Event Managers should complete this entire form including all required asterisked (*) fields to ensure proper planning, paperwork, and training has been completed prior to your event. This form should be completed and approved by your service unit before sending out flyers or registration materials. Flyers for the event should adhere to our branding guidelines which can be located here.

Save & Return

Save your progress and complete this form later. (Required)

New Users/Returning Users click the Create Account/Login button. Creating an account enables you to save your progress and return to this form and your submitted results. An account will also enable you to partially complete this form and return later to finish. The account you establish is only for this form. If you use this feature we recommend using your email as login and troop number as password.

Let's Begin!

What Type of Event Are You Planning? *

Service Unit Name and Number *

Event Information

Event Details

Event Title: *

Full Description of Event *

Event Start Date: * +

Event End Date: * +

Start Time (E.g., 7:00 am/pm): *

End Time (E.g., 10:00 am/pm): *

By selecting yes below, you acknowledge that you have reviewed the GSNorCal branding guidelines found here, and that flyers for this event are in adherence with those guidelines. *

Yes

Please upload a copy of your event flyer for council review. *

Is your event open to members outside of your service unit? *

Yes

No

Would you like your event promoted on the Events Website?
Please note: all applicable previous information will be uploaded to the Events Website as is *

Yes

No

Link to register for event: *

Event website:

Event Location

Name of location or if virtual event link: *

Street Address: *

City: *

State *

Zip Code: *

Will the facility manager require you to get a contract signed? *

Yes

No

Will the facility owner or manager require you to provide a Certificate of Insurance (COI)? *

Yes

No

If the facility owner/manager requires a contract to be signed or needs a certificate of insurance, you may submit it with this form. If you need assistance, please contact Risk Management at insurance@gsnorcal.org.

Participant Information

How many girls? *

How many adults? *

Is this event open to non-Girl Scout participants (youth or adults)? *

Yes

No

Expected number of participants who are NOT registered Girl Scout members. *

Registration & Payment

Date Registration Opens * +

Will your event use an online registration system or group website? *

Yes

No

If your event is offering or thinking about offering online event registration, you must choose a web-based provider who ensures protection of credit card data in accordance with industry standards which are known as PCI Compliance. You can find out more information about PCI guidelines and a list of approved vendors by using the online PCI Compliance- Info Packet and Acknowledgement Form.

Will there be a participation fee? * 🛈

Yes

No

Will you allow Fall or Cookie Reward Cards to be used as payment for your event? * 🛈

Yes

No

You may accept Council Credit from youth as payment for their event fees. Please accept these credits as you would money. The council will reimburse the total amount redeemed for your event for each Girl Scout submitting credits. Council Credit cannot be used by adults. Complete the Product Program Reward Card Conversion Form to receive reimbursement.

Check the balance of 19-digit Council Credit (beginning in 6050): https://www.storecard.com/
Check balance of 9-digit council credit: https://www.gsnorcal.org/en/cookies/council-credit.html