Event Management Form

Event Management
434 CURRY STUDENT CENTER
http://www.northeastern.edu/eventvenues/

Submit this Event Management Form

to coordinate the logistics of your major-venue events

with the Event Management department.

PLEASE CLICK ON THE LINKS FOR THE VENUE INFORMATION PACKETS BELOW.

Blackman Auditorium, Fenway Center, Afterhours, CSC Ballroom,

CSC McLeod Suites (318-320-322, 318-320, 320-322),

CSC West Addition, CSC Indoor Quad

Please note that this form is not a reservation request form;

to request a reservation of the major event venues listed above,

you must contact the Curry Student Center Scheduling Office:

617-373-2632, cscreservations@neu.edu, 325 Curry Student Center.

Once you’ve received a Scheduling Notification email

from the Curry Student Center Scheduling Office

verifying your major-venue reservation,

please submit this Event Management Form

(preferably four weeks before the event)

to begin the process of logistical coordination.

Failure to complete this Event Management Form

may result in forfeiture of your reservation and staffing fees may be charged.

To cancel a major-venue reservation,

you must email cscreservations@neu.edu;

cancellations within 2 weeks of a reservation’s scheduled event date

may result in fees to your organization,

as outlined in each major venue’s Venue Information Packet.

For a complete, up-to-date account of all major-venue policies,

including those relating to fees,

click the venue names above

to download each major venue’s Venue Information Packet.

As noted above, this form is not a reservation request form; to request a reservation of a major event venue, you must contact the CSC Scheduling Office to make a reservation (617-373-2632). Have you already made a reservation with the CSC Scheduling Office? *

CLIENT INFORMATION

This event is for a: *

Name of Department: *

Name of Student Group: *

Name of Program Manager: *

All student events must be approved by your program manager. Have you already cleared this event manager? If you are unsure who your program advisor is, please visit: https://studentlife.northeastern.edu/csi/student-organizations/program-manager-list/ *

First Name *

Last Name *

Email Address *

Phone Number *

NU Budget Index Number to apply the Event Staffing Charges *

Note: Your event will not be confirmed without a valid six digit NU budget index number.

CSC Scheduling Reservation Number: *

You should have received a 6-digit reservation number from CSC Scheduling upon booking the space. If you haven't booked the space yet, please see above.

EVENT VENUE

Event Venue Name: *

There is no charge for Center for Student Involvement (CSI) recognized undergraduate student groups to use Afterhours. However, if the event is cancelled within two weeks prior to the event date, the student group will be charged a cancellation fee as stated in the Venue Information Packet. *

Name of the Event *

Event Date * +

Number of Attendees *

What time will you need access to the space? *

What time will attendees begin to arrive? *

What time does the event start? *

What time will the event end? *

Will any Deans, VPs or SVPs be attending this event? *

Please list their names.

Will this event be ticketed? If so, this needs to be arranged through your Program Manager and/or CSI Ticketing. PLEASE NOTE: ticketed events may increase the amount of staffing needed for an event. *

Will this event be either NU Only (exclusive to Northeastern Students) or NU+1 (each student allowed to bring one non-NU guest)? *

AV REQUIREMENTS

Production Information

Event Management only bills for staffing the technical and front of house personnel that make events successful. While some of our spaces do not require staffing and typically don't include a fee, Event Management will determine staffing needs based on your production needs. It's important for us to have accrate information, so we can properly staff your event.

Please describe the event schedule, program, and/or format *

Please attach a run-of-show, schedule, or program (if available):

Would you like to speak from a podium? *

Does your event include a PowerPoint-style presentation? *

Does your event feature videos? *

Will you be bringing your own laptop? *

The computer I will be bringing is: *

You must bring an HDMI adapter if your device does not have an HDMI port.

How many portable TV screens would you like? *

Does your event feature a panel discussion? *

Does your event feature an audience Q&A? *

What is the maximum number of speakers at any one panel? *

Does your event feature a music group? *

Please attach any available riders, stage plots, and/or input lists for your music group.

*Please note that music groups in the Ballroom are required to provide their own backline*

Does your event feature a dance performance? *

*Dance groups need to provide their music in .mp3 files on a flash drive or via a Cloud drive link. Please have these files organized with naming conventions such as FirstSong_SongTitle.mp3 or DanceGroup1_Song2.mp3*

Music and Dance performances typically involve advanced lighting production. Lighting programming does not begin until the first rehearsal. Please factor in time for programming and troubleshooting into your rehearsal schedule.

Microphones

Podium Microphone *

Q&A Microphones *

How many wireless microphones will you need? *

	Handheld		Lav
Wireless Microphone

*Please note that there are only 16 receivers available for wireless microphones in Blackman; the total amount of wireless microphones shouldn't exceed 16.*

How many wireless microphones will you need? *

	Handheld		Lav
Wireless Microphone

*Please note that there are only 8 receivers available for wireless microphones in the Fenway Center; the total amount of wireless microphones shouldn't exceed 8.

How many wireless microphones will you need? *

	Handheld		Lav
Wireless Microphone

*Please note that there are only 10 receivers available for wireless microphones in the Ballroom; the total amount of wireless microphones shouldn't exceed 10.

How many wireless microphones will you need? *

	Handheld		Lav
Wireless Microphone

*Please note that there are only 8 receivers available for wireless microphones in Afterhours; the total amount of wireless microphones shouldn't exceed 8.

How many wireless microphones will you need? *

	Handheld		Lav
Wireless Microphone

*Please note that there are only 4 receivers available for wireless microphones in McLeod and West Addition; the total amount of wireless microphones shouldn't exceed 4.*

How many wireless microphones will you need? *

	Handheld		Lav
Wireless Microphone

*Please note that there are only 2 receivers available for wireless microphones in the Indoor Quad; the total amount of wireless microphones shouldn't exceed 2.*

Afterhours is equipped with basic backline for student musical performances/open mics/variety shows, etc. The venue has an electric piano, a guitar amp, a bass amp, and a full drum set complete with cymbals and hardware. Please select the items you are requesting. Note: These items are not advised for a backline for national acts (please see your program manager to make arrangements in those instances).

Electric Piano

Guitar amplifier (Fender Hot Rod Deluxe III 40W 1x12 Tube Guitar Combo Amp)

2nd Guitar Amplifier (Fender Hot Rod Deluxe III 40 W 1x12 Tube Amp)

Bass guitar amplifier (Fender Rumble V3 200w 1x15 Bass Combo Amp)

Drum set (Yamaha Stage Custom Birch 5-Piece Shell Pack with 20" Bass Drum)

Monitors

Confidence Monitors can be requested to help presenters see and hear themselves while presenting.

Would you like an audio monitor(s)? *

Would you like a video confidence monitor? *

Recording & Streaming

Please note that recording, streaming, and/or videoconferencing services may be subject to an additional fee of $40 per hour for extra staffing.

Does your event have any recording, streaming, or videoconferencing requirements? *

Does your event require any additional AV equipment? If so, please describe: *

If you plan on having specific lighting (for music/dance/fashion/culture shows/etc.) please note:

The following form is used for building Lighting Cues. You MUST fill out one of these forms to give to the Lighting Techncian for your event. Please send them to the Event Operations Inbox. (eventoperations@northeastern.edu)

We want to get these as quickly as possible to ensure a smooth event. Please remember that lighting cues are programmed on the day of the event unless additional time is scheduled to do so.

Lighting Cue Sheet

BUILDING SERVICES INFORMATION

Afterhours Building Service Notes

Afterhours is a mid-sized multi-purpose venue located in the heart of Northeastern’s campus on the ground floor of the Curry Student Center. It has a performance stage as well as state-of-the-art audio and video systems. Opened in September 2001, Afterhours hosts a variety of different functions, including lectures, dinners, open mics, movies, television broadcasts (such as major sporting events), acoustic & electric concerts, as well as dance parties.

The table and chairs in the space are cleared by Event Management staff before events and does not have facilities support due to the operating hours.

*Please note that no there is no backstage or greenroom. Please contact CSC Scheduling to book private space for performers.*

*Please also note thatNortheastern’s afterHOURS club is on campus, in their Curry Student Center. There is a working Starbucks in the back of the room that remains open throughout sound checks and most of the performances. The lights above the coffee bar will remain on. This Starbucks operates as a self-contained business and reserves the right to dictate its own operating hours. i.e. sound checks are not private.*

Afterhours Room Setup Type *

Please describe your room setup. *

Blackman Auditorium Building Service Notes

Blackman Auditorium is a performing arts center capable of holding events for up to 953 audience members, including 614 fixed seats in the orchestra sections, 335 fixed seats in the balcony, and 35 additional seats could be added in the orchestra pit, as well as 15 wheelchair accessible spots.

*Please note that no furniture can be set up in the entrance of Ell Hall*

Blackman Stage Setup Type *

The Blackman Stage can accommodate up to (3) 6' tables and (35) chairs, depending on your setup. *

	Tables		Chairs
Stage Furniture

The Blackman Lobby can accomodate (4) 6' tables, (6) chairs, and (2) Easels. *

	Tables		Chairs		Easels
Lobby Furniture

Blackman Dressing Rooms

Reservations in Blackman Auditorium include access to Dressing Room #3. The dimensions of Dressing Room 3 are 12.5’ by 8.5’ and it holds 1-5 people approximately. Each dressing room is equipped with a full bathroom, including shower. There are two additional dressing rooms available by special requests (which is subject to their availability).

Do you intend to use the included Dressing Room? *

Would you also like to use Dressing Rooms #1 & #2? This is subject to their availability. *

Do you need any banners or flags hung in the venue? Please consult the above Venue Information Packets for venue specific information regarding the use of hung banners/flags in our spaces. *

Do you have a floorplan you'd like to use as a reference? Please attach it here.

Do you have any additional furniture needs? *

Fenway Center Building Service Notes

Fenway Center is a performing arts center capable of holding events for up to 225 audience members, with setups including, but not limited to, a Theater style with 225 chairs, Eighteen 60" round tables (seating 8-10 people per table; 144-180 seats overall) or 30 calssroom style tables.

Fenway Stage Setup Type *

The Fenway Stage can accommodate up to (6) 6' tables and (40) chairs, depending on your setup. *

	Tables		Chairs
Stage Furniture

Fenway Center Green Room

Reservations in the Fenway Center include access to a small Greenroom. The Greenroom does NOT include a mirror, running water, or private restroom access.

Do you intend to use the included Greenroom Room? *

The Fenway Greenroom can accomodate (2) 6' schoolie tables, or (10) chairs *

	Schoolie Tables		Chairs
Greenroom Furniture

Event Management will work with you on the precise number of tables and chairs for your room setup. The Fenway Center seating capacity is impacted by the room setup. The rough maximum capacity is ~220 seats.

Fenway Room Setup Type *

Do you have a floorplan you'd like to use as a reference? Please attach it here.

Will you need pipe & drape to partition the room? *

If yes, please describe how you intend to use the pipe & drape: *

Do you need any banners or flags hung in the venue? Please consult the above Venue Information Packets for venue specific information regarding the use of hung banners/flags in our spaces. *

Do you have any additional furniture needs? *

CSC Ballroom Building Service Notes

The Ballroom is a large, multipurpose event venue located in the Curry Student Center. This spacious room features high ceilings, natural light, and an open floor plan capable of accommodating many kinds of events, including banquets, conferences, lectures, fashion shows, group meetings, event fairs, film screenings, mixers, memorials, and various dance, musical, theatrical, and comedic performances.

*Removal of the Ballroom Stage may result in additional Facilities fees.*

Ballroom Stage Setup Type *

The Ballroom Stage can accommodate up to (4) 6' tables and (30) chairs, depending on your setup. *

	Tables		Chairs
Stage Furniture

Event Management will work with you on the precise number of tables and chairs for your room setup. The Ballroom seating capacity is impacted by the room setup. The rough maximum capacity is ~300 seat but please reference the Venue Information Packet for more details on various setups.

Ballroom Room Setup Type *

Do you have a floorplan you'd like to use as a reference? Please attach it here.

The Ballroom Landing can accomodate (2) 6' tables, and (4) chairs *

	Tables		Chairs
Landing Furniture

Will you need pipe & drape to partition the room? *

If yes, please describe how you intend to use the pipe & drape: *

Do you need any easels for this event? Please note these are in limited supply and based on availability. *

If yes, which type of easel are you looking to use? *

How many would you like? *

Do you need any banners or flags hung in the venue? Please consult the above Venue Information Packets for venue specific information regarding the use of hung banners/flags in our spaces. *

Do you have any additional furniture needs? *

CSC McLeod Building Service Notes

The McLeod Suites consist of 3 adjoining general-purpose meeting rooms in the Curry Student Center. Renovated in 2017, these rooms feature state-of-the-art audio/visual capabilities, two retractable room partitions, and an open layout capable of accommodating a variety of events, including lectures, group meetings, film screenings, dinners, and mixers.

The McLeod Suites have the following room numbers in the Curry Student Center: Suite A is 318, Suite B is 320 and Suite C is 322. The retractable room partitions allow adjacent suites to be combined with or separated from each other. Similarly, all three suites can be combined into a single, large space by retracting both partitions.

Which suites have you reserved? Please check all that apply. *

Suite A - 318

Suite B - 320

Suite C - 322

What configuration of rooms would you prefer? *

Event Management will work with you on the precise room configuration and setup. The McLeod seating capacity is impacted by the room setup. The rough maximum capacity is ~200 seats but please reference the Venue Information Packet for more details on various setups.

McLeod Room Setup Type *

Do you have a floorplan you'd like to use as a reference? Please attach it here.

Will you need pipe & drape to partition the room? *

If yes, please describe how you intend to use the pipe & drape: *

Do you need any easels for this event? Please note these are in limited supply and based on availability. *

If yes, which type of easel are you looking to use? *

How many would you like? *

Do you need any banners or flags hung in the venue? Please consult the above Venue Information Packets for venue specific information regarding the use of hung banners/flags in our spaces. *

Do you have any additional furniture needs? *

CSC West Addition Building Service Notes

The West Addition is a large communal event space located on the ground level and the first floor level of the Curry Student Center. The venue features natural light and a spacious floor plan capable of accommodating a variety of large events, including receptions, film/television screenings, staged performances, open-house gatherings, banquets, conferences, event fairs, socials and symposia.

Which level(s) have you reserved? Please check all that apply. *

Mezzanine

Ground Floor

Event Management will work with you on the precise room configuration and setup. The West Addition seating capacity is impacted by the room setup. The maximum capacity across both floors is ~645 seats but please reference the Venue Information Packet for more details on various setups and costs associated with using the space.

The Groundfloor is not a private space.

West Addition Room Setup Type *

Do you have a floorplan you'd like to use as a reference? Please attach it here.

Will you need pipe & drape to partition the room? *

If yes, please describe how you intend to use the pipe & drape: *

Do you need any easels for this event? Please note these are in limited supply and based on availability. *

If yes, which type of easel are you looking to use? *

How many would you like? *

Do you need any banners or flags hung in the venue? Please consult the above Venue Information Packets for venue specific information regarding the use of hung banners/flags in our spaces. *

Do you have any additional furniture needs? *

CSC Indoor Quad Building Service Notes

The Indoor Quad is a large, communal event space located on the first floor of the Curry Student Center. In addition to having a high volume of student traffic, this location features a spacious floor plan, a high ceiling with natural light, as well as several flat-panel televisions, couches, tables and chairs. There are two sections to the Indoor Quad: the pit area and the main floor. The Indoor Quad Pit is often used for receptions, film/television screenings, open-house gatherings, event fairs and socials. The main floor of the Indoor Quad frequently hosts job fairs, expos and information display tables.

Which level(s) will you be using? Please check all that apply. *

The Pit

The Main Floor

Event Management will work with you on the precise room configuration and setup. The West Addition seating capacity is impacted by the room setup. The maximum capacity across both floors is ~1000 people (standing room only) but please reference the Venue Information Packet for more details on various setups and costs associated with using the space.

The Indoor Quad is not a private space.

Indoor Quad Room Setup Type *

Do you have a floorplan you'd like to use as a reference? Please attach it here.

Will you need pipe & drape? *

If yes, please describe how you intend to use the pipe & drape: *

Do you need any stanchions for this event? Please note these are in limited supply and based on availability. *

If yes, please describe how you intend to use the stanchions: *

Do you need any easels for this event? Please note these are in limited supply and based on availability. *

If yes, which type of easel are you looking to use? *

How many would you like? *

Do you need any banners or flags hung in the venue? Please consult the above Venue Information Packets for venue specific information regarding the use of hung banners/flags in our spaces. *

Do you have any additional furniture needs? *

*For any setups that require tables: Event Management does NOT provide tablecloths. Typically, caterers will provide these, however, you are responsible for providing table coverings if you are not contracting a caterer.*

CATERING & EXTERNAL VENDOR INFORMATION

Recommended Vendors

Event Management manages the premier meetings spaces on campus and works with clients with many different vendors. We need your vendor information in order to coordinate logistic times (mainly, venue access for drop offs, setup, and pick up). As such, our department does not endorse any particular vendors.

University Events keeps a list of recommended vendors. You can learn more about the recommended vendors at this website: https://www.northeastern.edu/events/recommended-vendors/

Will you be contracting any external vendors for any of the following services? Please check all that apply.

Please provide your vendor(s) contact information, if available: *

What time are your vendors expecting to show up? *

Serving Alcohol

Serving alcohol requires extra Event Management staff to be present for additional oversight. Your catering vendor is responsible for carding attendees and is required to have a liquor license. NUPD is required to be present for all events with alcohol served which will incur extra charges.

Do you plan on serving alcohol at this event? *

Food is not allowed on the stage or in the front of house area in Blackman. However, will you be bringing or ordering any food or beverages for the artist in the dressing rooms?

*

Alcohol is not allowed in Afterhours.

CASH COLLECTION

Student Groups are required to deposit cash to the Student Activities Business Office Dropbox immediately following the event. Cash collection via digital services such as Cash app, Venmo, or PayPal is prohibited.

Will there be cash collected on site for any reason? *

How will the cash be collected? *

Will there be merchandise on sale accompanying this event? *

Where will it be held? *

NUPD Event Notification

All departments are required to inform NUPD about their events. To do this you need to fill out their NUPD Event Notification / Detail Request form which can be found on this page:

https://nupd.northeastern.edu/our-services/police-detail/

ADDITIONAL INFORMATION

Please share any additional relevant information or concerns in the space below. Thank you for working with Event Management and we look forward to making your event a success!

I have read and agree to follow the guidelines as listed in the Venue Information Packet (V.I.P.) as well as University policies and the laws of the Commonwealth of Massachusetts. I also understand that it is my responsibility to share this information with my group. I understand that if I don’t follow these rules, there may be disciplinary sanctions against me and my group. *

Yes

Catering - Full Service	Catering - Drop Off	Flowers
Linens	Furniture	Entertainment Services
Merchandising	Outside AV	None